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Digital File Management

Since 1975 we have managed the files and documents for a wide variety of projects. While we used to manage physical plans and specifications, today we use a variety of digital systems to keep our customer’s projects up-to-date and accurate. Regardless of your project size and the location of your team we have the right expertise and tools to save you time and money. Our online file and document management systems are easy to set up and use for your entire project team.

We provide two different platforms to manage your projects, one is for file management and the other is for document management. The file management system is a sophisticated FTP system that brings the power of file sharing systems like Dropbox or Box to you without the costs or setup headaches. The document management system provides an easy to use document management system that includes public or private access, job calendaring, electronic downloads, planholder lists, activity tracking and invitation to bid.

Both our file and document management systems offer variable levels of access to allow you direct access to files for system administrators and read-only access for standard users. Files and documents can be viewed, downloaded, and ordered online via a web browser. The system has the ability to generate customized reports regarding user access, file access and status of a file.


Project Management

While we are based in the Portland Oregon, we have helped A/E/C firms manage projects throughout the world with our ReproMAX partners. Our document management staff has been managing projects for our customers for over 40 years. We maintain accurate files of both plan sets and specifications. We maintain current running sets incorporating new plans and revisions as necessary. We can handle all communications with the various contractors, subcontractors, plan centers, government agencies, and consultants.

When a project reaches the bid phase we systematically distribute bid reproductions to all interested parties. All activity can be thoroughly documented and available to you at any time. You provide all addenda drawings and specifications along with distribution lists or transmittals and we will do the rest.

At the conclusion of the project we can provide a Close Out Archive. The Close Out Archive includes all of the information that was maintained on our systems and can be stored on different media including CD ROM, DVD ROM, HDD or maintained online.


Digital Archiving Services

With scanning and digital archiving, we convert your hard copy documents to a digital archive. We have the ability to scan in both color and black & white in small and large format originals. Once the scan is complete we can save it to a usb drive, our ftp site, or you can have us create an online archive. Pricing is determined on a per job basis.


Color Scanning Services

Our color graphics department offers small and large format color scanning. Our wide format scanner is able to scan originals that are up to 40 inches wide, by any length, and up to one half inch thick. Both large and small format scanning is available up to 600 x 600 dpi. Scans are saved in a tiff, pdf or jpeg file format.

FAQ

What should the resolution for my image or graphic be?

Resolution should be set at 300 dpi. Image quality is very important in how graphics will reproduce. FYI, Graphics pulled from the internet tend to be 72 dpi and reproduce very poorly. Avoid using those graphics because they will look pixelated when printed. Read More

Do you prefer RGB or CMYK?

If possible, save all graphics in CMYK mode.  RGB do not typically print as true to color as CMYK.... Read More

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